Discover Calgary and Rockies wedding rental companies for all your event and wedding needs. Read through our list of trusted rental companies!
Planning a wedding in Calgary or the stunning Rocky Mountains means every detail counts—including your wedding rentals. From elegant tableware and romantic lighting to timeless furniture and statement décor, the right rentals don’t just fill a space; they transform it. At Events By Kate, we know that sourcing the perfect pieces goes beyond logistics. It’s about curating an atmosphere that feels unmistakably yours. Over the years, we’ve partnered with some of the most talented and reliable rental companies in Calgary and the Rockies. Now, I’m excited to share our favourites with you—vendors who embody simple elegance, exceptional service, and unforgettable celebrations.
Why Thoughtful Rentals Make All the Difference
Thoughtful rentals are the secret ingredient to a truly memorable wedding day. They set the stage, create ambiance, and showcase your personal style. Whether you’re dreaming of a grand ballroom affair or a cozy mountain gathering, intentional rental choices elevate your event from ordinary to extraordinary. Fortunately, Calgary and the Rockies offer a wealth of rental companies, each with distinct collections—from classic table settings to whimsical lounge furniture. By investing in quality rentals, you ensure a cohesive look, while also providing comfort and convenience for your guests.
How to Choose the Right Wedding Rentals
Before you dive into our list of favourite vendors, it’s essential to know what to look for when choosing your wedding rentals. Start by assessing your venue’s needs and restrictions—some locations require specific furniture or limit décor installations (e.g. no real candles, nothing attached to walls..). Then, consider your overall design aesthetic. Are you drawn to modern minimalism, rustic charm, or timeless romance? Factor in your guest count, layout, and special touches (like a statement bar or cozy lounge area) that will make your celebration uniquely yours. Finally, work with a planner—like Events By Kate—to help you navigate contracts, delivery logistics, and styling, ensuring a smooth rental experience from start to finish.
Budget tips
Rentals can add quickly to your budget; that is why I always encourage my clients to keep their priorities in mind and focus on areas/items with the biggest impact.
- Number of guests multiplies the cost of table related items. Think glassware, charger plates, cutlery… Check with your venue first to see their options and if they fit your vision.
- Delivery fees can add up and here are a couple ways to keep them down.
- Skip items you cannot pick up yourselves – however, remember, even items like candle sticks or charger plates come in boxes to keep them safe from damage and take up more space in your car than you’d expect!
- Choose rental company in close proximity to your venue.
- The shorter the delivery time window, the higher the cost. Give your rental company as much time as your venue allows!
Our favourite wedding rentals in Calgary and the Rockies
- Modern Rentals
- Special Event Rentals
- Rori Ranch Rentals
- Mountain Event Rentals
- Boxwood Events
- Chair Flair
- Party Rental Depot
Tips for a Seamless Rental Experience
To ensure a smooth rental experience, start planning early—popular items book up quickly, especially during peak wedding season. Communicate clearly with your vendors about delivery times, setup requirements, and any special requests. Don’t hesitate to ask for recommendations; as planners, we’re always happy to suggest pieces that will enhance your design. Most importantly, trust your rental partners. They’re experts in their field and can offer creative solutions to bring your vision to life with wedding rentals in Calgary and the Rockies.
Leave a Comment